Job Summary

Balance daily settlement, reviewing all direct bill information, and timely invoicing of all direct bill accounts.

Essential Job Functions

This description is a summary of primary responsibilities and qualifications. The job description is not intended to include all duties or qualifications that may be required now or in the future. The Hotel operates 24 hours a day and 7 days a week, so operational demands could require variations in shift days, starting times, and hours worked in a week.

Account Payable:

• Manage the Accounts Payable PO tracker, including printing and coding invoices, entering them on the spreadsheet, and submitting the AP batch.
• Ensure timely responses to vendors and maintain effective communication.
• Review vendor statements monthly, ensuring receipt and processing of all invoices.
• Establish online accounts and enable paperless billing for all vendors.
• Complete credit applications as required.
• Process Petty cash-issue and track.
• Assist in reviewing expense accounts and adjust forecasts based on current performance.

Account Receivable:

• Oversee and audit Accounts Receivable for accurate and timely recording, submission, and payment application, including reviewing H&B, OSTAT, and Deposit Due reports and reporting to the Controller.
• Submit AR Aging report weekly.
• Issue customer refunds using the payment collection system.
• Post Wire Payments and checks as needed.
• Reconcile AR accounts such as Hilton rewards, Gift Cards, Expedia.
• Manage chargebacks and provide supporting documentation to the bank.
• Manage group commissions, ensuring accurate and timely submission.

General:

• Conduct daily Income Audit and resolve out-of-balance situations, involving credit card reconciliation, General Ledger balancing, counting daily cash drops, and generating reports.
• Perform assigned month-end tasks, ensuring accuracy and timeliness in all assignments.
• Assist with basic HR inquiries
• Assist in the onboarding of new employees from start to finish
• Assist with phone screen candidates for open positions
• Fulfill any related duties as requested by the manager.

Knowledge, Skills & Abilities

• At least 1 year of related accounting experience with hotel experience preferred.
• Knowledge of accounting operations to include all aspects such as accounts payable, general cashiering, etc.
• Basic mathematical skills and ability to operate a 10-key by touch.
• Ability to effectively deal with guest and employee concerns in a friendly and positive manner. This involves listening to the nature of concern, demonstrating empathy with the customer and providing positive and proactive solutions.
• Ability to access and accurately input information using a moderately complex computer.
• Ability to read, write and speak English sufficient to understand and communicate with employees and guests. Must have excellent telephone etiquette skills.
• Considerable knowledge of Microsoft Windows, MS Word, and MS Excel.
• Ability to communicate effectively, both orally and in writing.
• Ability to work independently and as part of a team.
• Ability to maintain moderately complex records and ensure their confidentiality.
• Ability to work under pressure and to meet deadlines.

Physical Demands

• Lifting up to 20 pounds maximum.
• Occasional twisting, bending, stooping, reaching, standing, and walking.
• 90% sitting / 10% walking
• Frequent talking, hearing, seeing, and smiling.

Benefits

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
• Room Discounts
• Employee Food and Beverage Discounts

EEO: Driftwood Hospitality Management is committed to a diverse and inclusive workplace. We are an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, pregnancy, genetic information, protected veteran status, or any other legally protected status.